Job Advert: Administration Assistant Bertoua PU (23169)

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls. 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Plan International Cameroon is seeking to recruit interested candidate to fulfill the position of Administrative Assistant – Bertoua that will deliver the tasks outline below;

Please to note that this is a local contract.

MAIN DUTIES AND RESPONSIBILITIES

Under the authority of the Administrative Coordinator, the Administrative Assistant will among other tasks perform the following tasks:

• Give support for the procurement, logistic, fleet and administration management for the project as per the Operational Manual (OM),  local procedures and policies to ensure value for money is obtained at all times;
• Prepares Offers for Bids in accordance with the bidding guidelines;
• Prepare regular requisitions for repairs and maintenance of vehicles, distribution of supplies, equipment and fixed asset as well as other clerical and administrative services such as security services, office & housekeeping, etc. …;
• Ensure that all the procurement activities processed are capture in SAP,
• Ensure the effective management of store to ensure the effective implementation of program activities with no reports or incidents on mismanagement of store;
• Provide the project support in warehousing and other logistical support;
• Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Qualification and Experience

• University Degree or Two years University Certificate (e.i BTS- DEUG) in Business Administration, Logistic, Law, Management,
• Minimum two years’ experience of purchasing, fleet management, maintaining inventories and materials, Computer skills,
• Ability to use general office equipment such photocopiers, printers etc…
• Experience working with an international NGO would be an advantage
• Have knowledge of behavior and people habit of the target area might be an added value.

Demonstrated behaviors needed by the post-holder to successfully perform the role:

• Planning and organizing abilities,
• Timeliness and proactive in the execution of duties,
• Ability to inter-act with staff, visitors and partners at all levels,
• Communicates in a manner that inspires confidence and professionalism,
• High sense of judgment and responsibility,
• High sense of integrity,
• High safety awareness level of area of operation,
• Good team player.

Skills Specific to the post needed to put knowledge into practice.

• Good communication and ICT skills,
• Good inter-personal skills,
• Good client/customer relations,
• Good writing and reporting skills,
• Good negotiation skills,
• Strong team player,
• High level of discretion,
• Planning & organizing.

Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

• Travel requirements
• This position requires 40% of travel time within the project implementation area 60% of the time on office related activities.

NEXT STEP:

To apply for this job, kindly click on "Apply". Your application should include:

• A cover letter
• A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

Location: Bertoua – Cameroon

Closing date: 27/10/2017

Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity.  Only applications received in French or English will be treated and only shortlisted candidates will be contacted.

Plan international has a child protection and gender equality policies that are integral part of the recruitment process