JOB ADVERT: Administrative Assistant

Job #: req6519

Organization: World Bank

Sector: Administration/Office Support

Grade: GB

Term Duration: 2 years 0 months

Recruitment Type: Local Recruitment

Location: Yaounde,Cameroon

Required Language(s): English and French

Closing Date: 3/18/2020 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. Visit www.worldbank.org.

Department Introduction:

The Cameroun Country Office is looking for a highly skilled administrative assistant. The Administrative assistant reports to the resource Management officer (RMO) and works closely with the Resources Management Team in the day to day office management. The successful candidate is expected to work independently and will be assigned responsibilities requiring in depth knowledge of the institution and the country office procedures.

S/he Provides support to Resource Management Team in processing administrative transactions for Cameroon Office; and ensure that all transactions are made in compliance with the Bank’s policies and procedures and the required documentations are fulfilled before processing the transactions.

S/he assists the Resource Management Team in secretarial works (typing, formatting correspondences, filing etc.). Draft administrative letters to the attention of the lead RM for review.

S/he proactively prepares office and expatriate staff tax exoneration requests and ensures follow-up with different Government offices. Helps new staff relocated in the country obtaining all the mandatory documents to stay in the country in legality.

S/he handles CO outgoing pouch.S/he maintains an excel sheet for monthly freight and communication chargebacks.

S/he will be the Focal point for tax exemption requests – Prepare the requests and do a follow up. Report in case of some difficulties.

S/he will do a follow up of the following office key documents and handle their renewal: Carte de contribuable; Vehicles insurance, Vehicles technical visit, IM5

S/he manages the archives and oversee storage areas. Manages stationary, cleaning supplies, water to avoid shortage.

S/he handles manual purchase orders and submit for manager approval

S/he scans all the received invoices and send them to the Lead RM for review before payment

S/he handles routine data entry in the system, including check writing, filing of accounting documents.  Acts as petty cash custodian and make sure that the office petty cash guideline is implemented.

S/he provides general research support and utilizes all relevant computer software to retrieve, maintain and manipulate data as needed.

S/he takes out from the filing the requested documentation, scans them for the RM team to respond to different requests (Quality Assurance, and/or Scorecard).

S/he plays a backup role in assisting the facilities assistant on the following tasks: Physical inventory; drivers’ pool management.

S/he will be the Focal point for travel arrangement for non-bank staff, or staff who do not have a designated ACS (flight & hotel booking, car rental)

S/he will be responsible for CO general office supplies  S/he handles all other administrative tasks assigned by the management

Selection Criteria

A minimum degree in an administrative field with 2 years’ relevant experiencePrevious experience with a multilateral/bilateral organization is an advantage

Strong client focus, responsive, proactive, solution-oriented

Ability to listen to, assess and appropriately respond to needs conveyed by client

Enjoys helping others, adaptable and flexible

Proven ability to work both independently and in a team environment, in a flexible and self-motivated manner

Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight deadlines. Strong French and English language skills (verbal and written).
Poverty has no borders. Neither does excellence. This is why we continually search for qualified individuals with diverse backgrounds from around the globe. We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Note: If you are currently a World Bank Group staff member with a Regular or Open-Ended appointment, you will retain this status. All others will be offered a 2-year term appointment.

Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.

HOW TO APPLY

To apply for this job, kindly click on "Administrative Assistant".