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ADMINISTRATIVE AND FINANCIAL ASSISTANT

Posted : 14-12-2021 Name of employer : IITA Cameroon
Location : Yaoundé Views : 2846
Job type : CDD Applicants : 0
Expiration date : 27-12-2021

Call for Applications for the position of an Administrative and Financial Assistant (Nationally Recruited Staff)

The International Institute of Tropical Agriculture calls for applications for to the recruitment of a dynamic and experienced Administrative and Financial Assistant to support the Alliance of Bioversity International and the International Center for Tropical Agriculture (Alliance Bioversty-CIAT) activities in Cameroon

The Administrative and Financial Assistant supports the Administration/Finance Units at the Station, while working in close collaboration with other operation services, to support Alliance Bioversity-CIAT teams; Compliance with IITA procedures is of utmost importance. The Administrative and Financial Assistant will be responsible for providing a variety of specialized tasks, whilst ensuring accurate and timely delivery in compliance with IITA administrative and financial rules and regulations. He/she is also expected to recommend improvements to process delivery and system design.

Duties and Responsabilities

Administration management

  • Responsible for correspondences, preparation of contracts and sending invitations.
  • Responsible for vehicle fleet (regular maintenance and vehicle usage policies applied)
  • Responsible for fixed assets management
  • Take responsibility for the maintenance of all office equipment
  • Prepare payment request according to internal procedures of the organization.
  • Coordinate and organize field staff travels
  • Manage documentation/logistics of Alliance Bioversity-CIAT visiting researchers, scholars and guests ensuring that it is correctly completed and available
  • Assist with planning of workshops and events

Financial management and accounting

  • Generate monthly and year-end financial reports for Alliance Bioversity-CIAT
  • Manage expenses and income for multiple Alliance Bioversity-CIAT projects
  • Track Cash and Bank Payments
  • Prepare and track Alliance Bioversity-CIAT related invoices
  • Verify and ensuring accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
  • Oversee management of income and expense budgeting, reporting and reconciliation for Alliance Bioversity-CIAT field sites and projects
  • Assist in year-end closing of accounts, preparation of year-end reports related to prepayment, review project invoices for policy compliance, accuracy and authenticity.
  • Periodic preparations of expense reports.
  • Participate in the preparation of annual Audits.
  • Adhere to the organization’s financial policies and procedures -Procedure Manuals.
  • Ensure proper filing of Accounting and accounting related documents.
  • Performs other duties, as required by the supervisor.

Qualification

Education:

  • Must hold at least a bachelor’s degree in Administration, Accounting, Finance or related discipline;

Working Experience: 

  • Minimum of three (03) years working experience as Administrative and Finance Assistant;
  • Must have at least one (01) year experience in a well-structured organization (with proven practice of operations using Standard Operating Procedure manual)
  • Familiarity with NGOs and/or international organisations would be an asset;

Language:

  • The candidate must communicate fluently in both English and French

Key Competences

Core competencies:

  • Honest, energetic, independent, self-motivation and administratively self-sufficient.
  • Ability to think out of the box to solve problems.
  • Excellent communication capabilities (verbal and written skills)
  • Excellent customer management skills
  • Discretion as there will likely be sensitive information and figures discussed.
  • Excellent ability to pay attention to details and accuracy.
  • The ability to prioritize work.
  • The ability to work within strict time constraints.

Technical/Functional Skills: The Administrative and Finance Assistant shall have:

  • The ability to maintain clear and accurate financial records.
  • The ability to accurately monitor, record, and balance accounts.
  • The ability to work independently and as part of a team.
  • Experience with an Accounting Software system, Any ERP Software will be an advantage.
  • Proficient in the use of MS Office, specifically good mastery of Excel;
  • Excellent interpersonal skills
  • Must be able to work in a multidisciplinary and multicultural team;
  • The willingness to undertake professional development.

Workplace

  • The incumbent of the position will be based in Yaoundé, Cameroon.

Restriction

  • The position is limited to Cameroonian citizens;

Remuneration

  • A nationally competitive remuneration package will be offered.

Equity in employment

  • IITA encourages applications from women, men, young people who believe they meet the requirements of the position. All applications will be assessed in a fair and objective manner.

Application folder

The application file shall include the following documents:

  • a completed online application form; kindly fill the form in addition to sending your application file available on https://forms.gle/9unkVsp2aqM3GHvr6
  • a detailed curriculum vitae but NOT exceeding three pages;
  • a letter of motivation (MAXIMUM of two pages; including the full names of the candidate, their full address, phone number and email address);
  • a copy of the national identity card;
  • a copy of the highest academic credential (certificate) and;
  • a list of three professional referees including their contacts (one of them must be a current or former supervisor of the candidate).

Applications shall be addressed to (e-mail attachments ONLY), latest by December 27th, 2021 to: 

The Resident Representative

International Institute of Tropical Agriculture in Cameroon

P.O. Box 2008 Yaoundé (Messa)

Tel : (+237) 222237434 ; +(237) 699319747

Email: IITACA-HRS@cgiar.org

Application to the position of: Administrative and Financial Assistant Alliance Bioversity-CIAT

In addition to your application folder sent by email, kindly fill the mandatory form available on https://forms.gle/9unkVsp2aqM3GHvr6

Only applications received in French or English with a completed online form will be considered and only shortlisted candidates will be contacted.


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