Job Announcement: Administrative Assistant-ICRAF Cameroon

About our organization

The World Agroforestry Centre (also known as the International Centre for Research in Agroforestry or ICRAF) is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in more than 30 countries in Africa, Asia and Latin America. We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

Our vision is a rural transformation in the developing world as smallholder households increase their use of trees in agricultural landscapes to improve food security, nutrition, income, health, shelter, social cohesion, energy resources and environmental sustainability.

ICRAF is looking for an Administrative Assistant to be based in Yaounde, Cameroon.

The position and overall purpose of the job

Under the direct supervision of the Administrative Officer, the incumbent will provide administrative support to the administration unit and to Scientists of the Regional Office. Specifically he/she will have the following responsibilities:

• Provide assistance to the administration and researchers of the regional office
• Receive and screen visitors and calls
• Draft administrative correspondences and documents
• Manage external incoming mails (Reception, registration and dispatching)
• Update administrative files for chronological and easy references
• Prepare meetings/workshops,, take notes and prepare minutes
• Manage the library: Register, classify and catalogue all ICRAF incoming books, receive library users
• Prepare health insurance reimbursement documents
• Monitor office supplies
• Prepare Acting Regional Coordinator summary report
• Provide assistance on the vehicle renewal document, visa & residence permit renewal and follow up
• Prepare purchase orders and submit for signature after the procurement selection process
• Arrange bills and submit to Finance Unit for approval
• Carry out all other duties as shall be assigned by the hierarchy

The Candidate ideal will have:

• A Minimum HND in administrative techniques, secretariat studies, Business administration or related field
• Minimum 3 years’ work experience in a similar environment preferably in an international organization providing administrative support to the team
• Advanced knowledge of both French and English in writing and speaking
• Basic knowledge of an organization Administration systems and policies
• A professional and flexible approach to work, with the ability to prioritize.
• Experience in delivering customer service
• Ability to work in a multicultural environment
• Mastery of computer (MS word, Excel, PowerPoint, publisher, outlook,) and internet;
• Good presentation, very organized and good interpersonal skills ;
• Knowledge of library organization is an asset
• Ability to take initiative and think outside the box

Terms of offer

The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment. We believe that staff diversity promotes excellence and strongly encourage applications from qualified women. This position is on national terms and will be for an initial period of two (2) years, subject to a probation period according to the local labour law. The contract could be renewed subject to performance, continued relevance of the position and availability of funds.

How to apply

Go to http://worldagroforestry.org/working-for-icraf/vacancies

Applications for this position must include:

• A cover letter illustrating your suitability for the position against the listed requirements and salary expectations,
• A detailed and updated curriculum vitae,
• The names and addresses of three referees, including telephone and email addresses.

All correspondence should be addressed to the Human Resources Unit, ICRAF West and Central Africa. Applicants should indicate: “Application for Administrative Assistant Cameroon” on their application letters.

Applications will be considered until two weeks from the date of publication or until a suitable candidate is identified and selected. Please note that only short-listed applicants meeting the above requirements will be contacted.

We invite you to learn more about ICRAF by accessing our web site: http://www.worldagroforestrycentre.org