VACANCY ANNOUNCEMENT: Administrative Assistant Garoua PU (9541)

Plan International Cameroon is a Child Centered Community Development Organization with no religious, political or governmental affiliation working in Cameroon since 1996. Plan International is a children’s organization with primary concerns on children’s rights, safety and well-being and has in its interest to create safe environments for children with more attention paid to child protection. All employees are therefore expected to comply with our Child Protection Policy. Plan International also promotes equal opportunity employment and pays special consideration to female candidates.

Plan’s Internationals’ Global Strategic Goal (2011-2015) is to reach as many children as possible, particularly those who are excluded or marginalized, with high-quality programmes that deliver long-lasting benefits. Plan aims to achieve this goal by working in partnership with others and through high performing teams whose behaviours reflect the corporate values.

DIMENSION OF THE ROLE:

In the bid to complete our organizational structure we are seeking to recruit interested candidates to fulfill the positions of Administrative Assistant for Garoua Program Unit that will deliver the following tasks under the close supervision of the Administrative Coordinator:

• Give support for the purchase and supply of goods and materials for the PU as per the Field Operation Book  (FOB),  local procedures and policies to ensure value for money is obtained at all times,
• Prepares Offers for Bids in accordance with the bidding guidelines and coordinates activities of selection committee,
• Prepare the canvass report for the review of the supervisor,
• Prepare regular requisitions for gas/oil, repairs and maintenance of vehicles, distribution of supplies, equipment and fixed asset as well as other clerical and administrative services such as photo-developing/copying, security services and  housekeeping.
• Ensure the effective management of store to ensure the effective implementation of program activities with no reports or incidents on mismanagement of store,
• Follow-up with the driver the vehicle maintenance
• Review the vehicle log book weekly for a proper follow-up of the driver movement,
• Prepare the fuel analysis,
• Screens incoming calls and properly divert calls to concerned party; be responsible for handling all incoming and outgoing calls for an efficient flow of communication;
• Screens incoming and out coming visitors / mails to facilitate contact:
• Responsible for providing secretarial support to the office including :

The full job description can be found at: https://www.dropbox.com/s/t0bst0zkdk7u1n4/Job%20Description%20Administrative%20Assistant%20PU.doc?dl=0

Qualification and Experience

• Degree in Business/Office Administration/Law or related field.
• Minimum 2 years of previous work experience in office administration, purchasing, maintaining inventories and materials;
• Ability to use office equipment such photocopiers, printers etc…
• Experience in the NGO sector preferably with child-related development issues, would be an advantage

Demonstrated behaviors needed by the post-holder to successfully perform the role

• Have a good mastery of administrative correspondence;
• Ability to use general office equipment such photocopiers, printers, scanners etc…
• Time management, planning and organization skills
• Fluency in written and spoken English and French;
• Supervision and leading of staff and partners, including training.
• High awareness of need to respect deadlines as regards project deliverables.

Skills Specific to the post needed to put knowledge into practice.

• Good communication and ICT skills (Microsoft Office including Word, Excel and Outlook required, email, Internet)
• Good inter-personal skills
• Good writing and reporting skills
• Good partnership skills
• Be bilingual (English and French)

NEXT STEP:

To apply for this job, kindly click on "Apply". Your application should include:

• A covering letter
• A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

Location: Garoua - CAMEROON

Closing date: December 15th, 2015

Plan international operates in an equal opportunity environment and actively encourage diversity. Only applications received in French or English will be treated and only shortlisted candidates will be contacted.

Plan International has a Child Protection and a gender equality policies that are integral part of the recruitment process.