UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES

Yaoundé/Cameroon

RECRUITMENT NOTICE OF INTERNAL N°014/2015

Position Title: Snr Administrative Assistant GL5

Position Number: 10024864

Duty station: Yaoundé Cameroon

Type and duration of the contract: contract determined time 1 year (renewable)

Application deadline: 12 January 2016

RESPONSIBILITIES

Under the direct supervision of the associate admin officer of the office in Yaoundé, the incumbent will be assumed of the following functions:

• Assist in  interpreting and processing of entitlement, issuance of contracts and maintenance of various personnel records and files;
• Attend meeting on day-to-day admin matters; administer the movement of UNHCR  staff members and monitor their attendance records; leave plans, overtime and visa requirements
• Search office and records relating to a variety of topics for information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or program plans and general reference documents;
• Assist in requisition of office supplies,, equipment and arrange for distribution together with the appropriate inventory records;
• Assist in administrative formalities related to travel arrangement and issuance/ renewal of visas, licenses, and travel arrangements and other similar documents:
• Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; type correspondence,  documents and reports, some of which may be highly confidential;
• Arrange appointments and maintain supervisor’s calendar, receive visitor, place and screen telephone calls and answers queries with discretion; keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps;
• Assist the management to organize and run UNHCR office and residential (wherever applicable) compounds;
• Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR;
• Prepare attestations and certificates required by the staff members for signature of senior officer
• Assist in processing MIP and various other claims by UNHCR;
• Any other responsibilities/ functions deemed necessary or as delegated by the Head of the office and/or supervisor in order to meet the level of the services in the organization

ESSENTIAL MINIMUM QUALIFICATION AND PROFESSIONAL EXPERIENCE REQUIRED

• Completion of the secondary education or equivalent technical or commercial school with certificate /training in Business Administration, Finance, Office Management, Human Resources or other related field
• Minimum 5 years of previous job experience relevant to the function.
• Computer skills (MS office and people soft applications).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
• In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English

DESIRABLE QUALIFICATION & COMPETENCIES

• Knowledge in UNHCR Admin and financial rules, procedures and processes;
• Knowledge and working experience of MSRP (People soft)
• Completion of UNHCR learning programmers or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

APPLICATION: Required Documents

• A personal history (P11) Updated (www.unhcr.org)
• A cover letter
• A detailed curriculum vitae with an email address
• A certified copy of the most relevant degree;
• The names and addresses of three referees

FILING APPLICATION

Applicants interested in this publication must submit their application letter in a sealed envelope marked “Recruitment Notice Internal/External N°014/2015-Snr Finance Assistant, Yaoundé” in the box installed in the bungalow at the following address or mail:

Mr. Representative of UNHCR Yaoundé, Cameroon 

Bastos, street 1778 behind the Nigerian Ambassador’s Residence.

 BP 7077 Yaoundé/Cameroon 

Phone: (237) 00 20 29 54/ 

Fax: (237) 22 21 05 44

The submission deadline is fixed at: 12 January 2016

IMPORTANT

• He/ She must be of Cameroonian nationality (citizenship certificate required)
• Only shortlisted candidates will be contacted for a written test and an interview.
• Do not attach the original documents because no file will be returned to the candidate (s)
• Applications can be deposited to all UNHCR offices in the field (Douala, Maroua, Bertoua, Meignga, Batouri, Djohung).