JOB ADVERT: Administrative Clerk

POSITION: Administrative Clerk

OPENING DATE: January 20, 2016

CLOSING DATE: February 3, 2016 at 16:00

WORK HOURS: Full time, 40 hours/week

SALARY: Ordinarily Resident (OR): FSN-05 / Not-Ordinarily Resident (NOR): FP-09

The U.S. Mission in Yaounde, Cameroon is seeking eligible and qualified applicants for the position of Administrative Clerk in the Local Guard Force section.

This position is located in Yaounde, Cameroon.

BASIC FUNCTION OF THE POSITION

Under the direct supervision of the Office Manager to the Regional Security Officer, incumbent serves as Administrative Clerk for the Local Guard Force (LGF) and provides administrative, secretarial, time and attendance, and other clerical support to LGF operations.

Detailed Duties and Responsibilities for Administrative Clerk.

a) Payroll/Time and Attendance:    55%

Serves as the main timekeeper of the LGF, prints T&A sheets, compares them with supporting documents and submits reports to the Guard Force Commander or A/RSO for clearance.  Maintains records of leave and attendance.  Makes payroll corrections when necessary.  Tracks LGF staff overtime on yearly basis. Acts as payroll liaison between the LGF staff and Embassy main timekeeper: provides advice to guards on use of leave and compensatory time, responds to payroll queries, resolves overtime issues, AL leave issues, negative comp time balances issues, pay issues etc…. Helps guards understand their E&L statements and checking their E&L statements for negative balances. Serves as the point of contact for the LGF online E&L distribution system.

b) Clerical/Administrative/Secretarial Support:   40%

Duties include: composing routine correspondence; drafting notices, memoranda and cables; translating documents from French to English and English to French; maintaining Local Guard Program SOPs, General Guard and Post Orders, and written instructions from supervisors, and other reference material binders and LGF gratuities list,  distributing and following up with office phone bill payment; requisitioning, placing orders for supplies and repairs of LGF equipment and maintaining LGF office stationery; maintaining calendar; receiving telephone calls, visitors, and colleagues; providing reminders and background material for appointments and meetings; making arrangements for conferences; arranging transportation; maintaining incoming and outgoing boxes; maintaining sensitive/confidential information using appropriate procedures; printing and photocopying documents and certificates;  submitting requests for building access and escorting individuals in and out the building when necessary; receiving incoming and outgoing mails and performing other clerical tasks as required.

c) Others: Performs other tasks as assigned by supervisor.  5%

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

1. EDUCATION: Completion of high school (GCE “A” level or Baccalauréat) is required.
2. EXPERIENCE: At least two years of secretarial or administrative experience in an international organization or large local institution is required.
3. LANGUAGE: Level III (Good Working Knowledge) Speaking/Reading/Writing English and French are required. (This will be tested.)
4. SKILLS AND ABILITIES: Incumbent must be able to interact with employees tactfully, inspire their confidence and trust, and maintain a pleasant attitude despite numerous work pressures and deadlines; must be able to work independently for routine work and provide excellent customer service; must be computer literate (good at Word, Excel and Outlook) and have typing skills of 40 w.p.m. minimum. (This will be tested.)
5. JOB KNOWLEDGE: Applicant must have good knowledge of administrative procedures and time management to effectively manage job tasks and responsibilities.

TO APPLY:

Interested candidates for this position must submit the following document to the Human Resource Office, P.O. Box 817, Yaoundé or via email at: ydeapplicants@state.gov (please, indicate the title of the position on the “ SUBJECT”: line). Electronic are strongly encouraged.

1. Universal application for employment (DS-174) available online at http://yaounde.usembassy.gov; or
2. A current resume or curriculum vitae that provides the same information found on the DS-174