AVRDC

The world Vegetable Center

POSITION ANNOUCEMENT

Administrative and Finance Assistant, Cameroon

AVRDC - The world vegetable center is a nonprofit autonomous international agriculture research center. AVRDC conducts research and development programs that contribute to improved incomes and diets in the developing world through increased production and consumption of nutrition and health- promoting vegetables. AVRDC‘s regional office for west and central (AVRDC-WCA) in Bamako (Mali) conducts vegetable research and development and provides training and information services with the goal of improving nutrition and livelihoods among small-scale farmers and consumers in West and Central Africa. AVDRC-CRA has a liaison office in Yaoundé (Cameroon). For more information on AVDRC - the world vegetable center please visit our website: www.avrdc.org

The job:

We are seeking a highly motivated and qualified Cameroon national to provide general administrative and finance support to the AVRDC-Cameroon team based at the liaison office/IITA station in Yaoundé. The position reports to the Country Liaison Officer.

Duties and responsibilities:

1. Management of files and other records in AVRDC Cameroon office;
2. Processing advances and claims for payment and maintain the cash advance register for follow up on the reimbursements of the advances;
3. Prepare all payments and disbursements, manage the petty cash and maintain accurate records of transactions;
4. Prepare and monitor Cameroon liaison office’s quarterly budgets to ensure that financial transactions are done in accordance with AVRDC’s financial rules and procedures;
5. Ensure timely and effective submission of financial reports to AVRDC WCA and headquarters;
6. Preparation of the reconciliation statement of all Cameroon office bank account;
7. Assist to liaise with hosting organization (IITA) for all financial and personnel matters;
8. Provide general clerical support, including receiving screening and directing in-coming calls, mail and visitors;
9. Assist with administrative correspondence and logistics for seminars, workshops, training courses and other meeting;
10. Assist with travel arrangements (tickets, visa, hotel booking, etc…) for center staff or visiting collaborators and maintain a weekly travel roster;
11. Assist with purchasing and management of assets and office supplies, notably ensure regular maintenance and appropriate use all assets and equipment’s;
12. Ensure compliance of operations with the internal procedures of the center and the laws and regulations of Cameroon.

Qualification and experience:

1. Must be a Cameroon national or have legal permit to work in Cameroon;
2. Must hold at least a Bachelor degree in Administration, accounting or related discipline;
3. Minimum of three years working experience as administrative and finance assistant or accountant preferable in a development project head officer or an international organization;
4. Having at least one year of experience in project accounting and finance is an advantage
5. Must be computer literate (good mastery of Excel, MSS Word, and accounting software)
6. Must be capable of multitasking while paying attention to detail and delivering quality outputs under short timelines and pressure
7. Must be able to work in a multidisciplinary and multicultural team;
8. Must be fluent in written and spoken English and French;
9. Must possess good communication and writing skills;

Appointment:

The initial appointment is for one year, subject to a satisfactory probation period. Subsequent renewals are based on performance and availability of resources. Salary and perquisites are commensurate with qualifications and experience.

Application:

1. Submit a letter of application highlighting relevant work experience, including a statement explaining your interest in working for AVRDC – the world vegetable center.
2. Curriculum vitae (dated and signed)
3. Names and contact addresses (phone number and e-mail) of three professional referees having supervised the candidate in work environment,
4. Photocopies of degrees obtained
5. Photocopies work experience certificates and any other relevant document
6. Application should be sent in both soft and hard copies

Soft copy: martin.yeboah@worldved.org

Hard copy: in a sealed envelope “application to the position of administrative and finance assistant” to AVRDC-liaison officer, c/o IITA-Cameroon Station, IRAD Road, Nkolbisson Yaoundé, B.P. 2008 Messa Tél: +237 221 084 48/691 832 101/ 699 319 747

Closing date:

The closing date of application is two(02) weeks after publication or until the position is filled. Only shortlisted applicants will be contacted.