JOB ADVERT: Admnistrative Assistant

The post is located in the United Nations Centre for Human Rights and Democracy in Central Africa in Yaoundé.

Under the guidance of the Director of the United Nations Centre for Human Rights and Democracy in Central Africa and the direct supervision of the administrative and finance associate, the incumbent performs the following functions:

1. Assists in the planning of field mission for staff;
2. Assists in the organization of meetings and workshops, including with other logistical arrangements;
3. Assists in the elaboration of service provider’s data base in collaboration with the IT
4. Assists in updating information in CARO data base in all the domains mentioned;
5. Carries out physical inventory of office equipment in collaboration with the IT and under the supervision of the administrative and finance associate;
6. Draft answers to letters quoted to the administration cluster by the head of office;
7. In collaboration with the Administration intern, perform a weekly inventory of office equipment and advice on replenishment accordingly;
8. Take notes and minutes in meetings, both internal and external as requested;
9. Maintains a good electronic  and hard copy filing system;
10. In collaboration with the administration intern and under the supervision of the administrative and finance associate, update personnel electronic attendance record
11. Monitors the use of office fuel in collaboration with drivers
12. Assist in recording and monitoring expenditures on various budget lines
13. Performs any other duties as assigned by the Director and the administrative and finance associate.

Qualifications/Compétences

• Completion of secondary education  and certificate/training in secretarial or administrative duties;
• Minimum of 4 years of relevant work experience in the field of administration or human resource management or logistics ;
• Attention to detail and excellent interpersonal, organizational and communication skills are essential;
• A good knowledge of UN rules and procedure would be an asset
• Knowledge of UN working rules and procedures is an advantage;
• Ability to work in a team, under pressure and with less supervision
• Knowledge and use of a wide range of computer applications-in particular, Microsoft Word, Excel, PowerPoint and the Internet;
• Proficiency in English or French and good working knowledge of the other language.

Application requirement documents:

• Cover letter
• full curriculum vitae
• copies of relevant diplomas
• references

The deadline for receiving applications is Friday, 29th January 2016, at 2.00 pm.

 Interested candidates should drop their applications at the office gate.

Please, clearly indicate the Vacancy announcement number and the post title on the envelope and send it to:

Regional Representative

OHCHR-CAMEROON

P.O Box 836 Yaoundé

Physical location: OHCHR-CNUDHD, Avenue Rosa Parks (opposite US Embassy), Golf Ntougou, Yaoundé.

Only short-listed candidates will be contacted for written and oral interviews in English and in French.

Applications received after the deadline will not be considered.