Peace Corps Cameroon

Personal Service Contract Statement of Work

Position: Finance & HR Clerk

Supervisor: Finance Specialist

POSITION DESCRIPTION

Under the direct supervision of the Finance Specialist, the Finance & HR Clerk (F&HR Clerk) is responsible for supporting the administrative team to ensure the basic administrative filing, organization, and planning are completed and norms are respected. This role will focus strongly on electronic scanning and filing systems for both the Human Resources and Financial teams.

The F&HR Clerk may be requested to travel intermittently. The F&HR Clerk may also be required to work outside of, or in addition to, normally scheduled hours to support training events and other needs.

The F&HR Clerk will have the following roles and responsibilities:

HR Electronic and Hard copy, Tracking, Scanning, and Filing 35%

Finance Electronic and Hard copy Scanning and Filing 30%

Backup Administrative Roles 20%

Grants Support 15%

HR Electronic and Hard copy Tracking, Scanning, and Filing 35%

• Follow up with supervisors on deadlines for evaluations etc.
• Review Medical Reimbursements as per policy
• Leave and staff movement tracking
• Monitor access/permissions to electronic files based on roles/needs (with IT)
• Correctly name and file all applications received for job openings
• Ensure consistency in naming protocols
• Request deletion of duplicate folders
• Respect all necessary confidentiality measures
• Be the administrative point of contact for file destruction- as outlined in PC regulations

Finance Electronic and Hard Copy Scanning and Filing 30%

Working in collaboration with the administrative unit maintain electric filing system

• Ensure consistency in naming protocols
• Request deletion of duplicate folders
• Monitor access/permissions to electronic files based on roles/needs (with IT)
• Respect all necessary confidentiality measures
• Be the administrative point of contact for file destruction- as outlined in PC regulations

Cashier

• Ensure that all cashier files (advances, vouchers, approvals, etc) are scanned in a timely and orderly manner
• Work to clean up files that are duplicates or no longer active/relevant
• Monitor access/permissions to electronic files based on roles/needs (with IT)
• Respect all necessary confidentiality measures
• Be the administrative point of contact for file destruction- as outlined in PC regulations

Backup Administrative Roles 20%

Backup (Alternate) Cashier

Backup Travel & Volunteer Records Clerk

Backup Voucher Examiner

• Understand the basic tasks of the Voucher Examiner to be able to support this role in his/her absence
• Tasks may include, but are not limited to: use of ForPost,

Backup Volunteer Clerk

Backup receptionist/secretary/executive assistant- as needed

Grants Support 15%

Financial Review

• Work in collaboration with Admin Unit (Cashier & DMO) to ensure that receipts are reviewed and scanned into the system
• Follow up on BOCs

Grants Support

• Learn the regulations/restrictions that are attached to each funding source
• Track budget amounts for each of the funding sources
• Provide regular feedback to PMs on status of grants (pending approval, pending closure, stagnated, etc)

Grant Close Out

• Provide basic technical support and guidance to volunteers as they close out their grants

Safety and Security

• Employ appropriate measures to ensure the safety and security of all PCVs.

Occasional Money Holder

The F&HR Clerk may be required to courier cash and/or purchase orders to various vendors who furnish supplies and/or services to training sites, or other locations as directed by the Contracting Officer. The F&HR Clerk may also be required to courier cash to PC Trainees or Volunteers. The F&HR Clerk will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the F&HR Clerk will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.

REQUIRED QUALIFICATIONS:

Education: University Bachelor’s degree (in Finance or related field) plus a minimum of THREE years of related work experience.

Prior Work Experience:

• Minimum of three years of related work experience, preferably with American or other international non-governmental organizations.
• Related work must have demonstrated experience with international funding sources (highest preference for USG experience).
• Additional preferred experience will include understanding of Cameroonian labor law/human resources management, and
• Intermediate to high IT skills.

Language Proficiency: Written and oral fluency in English or French and working knowledge of the other.

Knowledge, Skills, and Attitudes:

• Organizational skills, attention to detail and presentation
• Ability to maintain confidentiality and a strong sense of integrity
• Skill and ability to multitask and prioritize tasks
• Proficiency in use of the internet and with Microsoft programs: Outlook (email), Excel, PowerPoint. Word, etc.
• Ability to work successfully within a multi-cultural office.
• Strong communication and interpersonal skills, conflict management skills, diplomacy and tact with staff, Volunteers, Trainees, community members and members of government.
• Ability to work independently and proactively.

DESIRED QUALIFICATIONS: Highly organized, analytical, logistics oriented, and professional with an ability to successfully adapt to US Government standards & policies.

HOW TO APPY:

Please submit a cover letter, a resume, salary history, a copy of your diploma, and at least three references to info@cm.peacecorps.gov or to the Peace Corps office in Bamenda, C/o HR with F&HR Clerk in the subject line, by April 21st 2017.