VACANCY ANNOUNCEMENT N°023/CO/CMR/2013

The United Nations World Food Programme is looking for the services of a Logistics Assistant/COMPAS with competencies listed below:

Title: Logistics Assistant/COMPAS

Category: Data Entry/Reporting

Post Level: G5

Type of contract: Fixed-Term

Duration: 1 year renewable

Duty station: Douala

Date limite de dépôt des dossiers: 31 décembre 2013

Accountabilities: Under the direct supervision of the Head of Douala Sub-Office and the technical supervision of the National Logistics/COMPAS Officer based in Yaoundé, the Logistics Assistant/COMPAS will be responsible for the following duties:

Key tasks and responsibilities

The incumbent will be responsible for the overall efficiency of WFP commodity tracking/accounting system at port level. To this effect, he or she will be responsible for all data entry of cargo movement at the port, as well as all reporting requirements as per WFP standing procedures.

In particular, the incumbent will perform the following duties:

commodity tracking/accounting

• In accordance with established procedures, thoroughly check the information recorded in hard-copy documents(WFP waybills, bills of lading, superintendent documents, etc.) for clarity and correctness.
• Enter data from these documents(WFP waybills, bills of lading, superintendent documents, etc.) into COMPAS, the WFP's commodity tracking database system.
• Ensure that vessels discharged figures entered in the system totally tally with the superintendence's report.
• As frequently and promptly as required, prepare reports, including consolidated deliveries reports(CDR) for each consignment received at and dispatched from Douala Port.
• Analyze data from WFP's database (COMPAS) and report any discrepancies or irregularities to the National Logistics Officer.
• When required to do so by the organisation, traval occasionnaly within the country, especially to perform physical inventories is established WFP warehouses (EDPs).
• Timely and accurately report on the quality/quantity of stored commodities.
• Report on and, in consultation with the direct supervisor, take appropriate action for the disposal in COMPAS of spoiled commodities in accordance with WFP procedures
• Immediately report on any commodity loss discovered further to inventories.
• Liaise with the Transport sectionin Logistics to resolve any queries or discrepancies in records or reports.
• As appropriate, ensure the proper and correct functionning of the COMPAS invoicing Module and make statement for payments of transporter's invoice for each consignment dispatched from the port.
• Participate in monthly physical inventories at Douala Port and enter data in the system as per WFP rules and procedures(timeliness, correctness, supporting documents, etc.)
• Provide in a timely manner logistics inputs for the Monthly Minimum Closure Report(MMCR)
• Liaise with Ngaoundéré and countries of destination for a proper tracking of trucks in transit, with particular attention on truck of more than 15 days.

Invoice and transport payments

• Receive transport invoices and all related documentation and ensure swift transmission to the country office for timely settlement.
• Based on superintendence's report, prepare and transit to the Country Office a statement on quantities discharged from vessels and handed over to the freight forwarder
• Serve as interface between the country office and the freight forwarder for any matter related to logistics/transport and payments.

Other responsibilities

• Maintain complete and reliable filing systems and archives of food commodities related documents(waybills, reconditioning reports, transporters contracts and invoices, etc.) for swift and easy retrieval of information.
• Ensure timely and complete transmission to the country office in yaoundé of all superintendence's documents related to vessel discharge operations
• Perform other related duties as required.

Qualifications and Experience

Education: Two years of higher education in management, mathematics or computer sciences or secondary education.

Working experience: Minimum 3 years of professionnal experience in a recognized organisation or company including the UN system.

Language: proficiency in English or French and working experience of the other language.

Other qualifications:

• Good working knowledge of the MS-DOS and Windows operating systems
• Good working knowledge of Microsoft Software applications, particularly MS-Office(Word, Excel, Access, etc.)
• Good knowledge of humanitarian activities
• Knowledge of Oracle, COMPAS or another relational database management system
• knowledge of transport, warehousing, humanitarian logistics, including stock and supply chain management systems

Completed files(Letter of motivation, Curriculum Vitae with reference, Diplomas, etc.) should carry the Post Title on the envelope marked "Confidential" quoting VACANCY ANNOUNCEMENT N°023/CO/CMR/2013.

Applications can be deposited at WFP offices: Douala(Bonanjo, Avenu Ivy, voirie municipal), Garoua(Poumpouré), Bertoua(Kolbikon), and Ngaoundéré(Baladji near the Delegation of Agriculture) or in Yaoundé(opposite the municipal cercle).

Please address the applications to:

Country Director/Representative

World Food Programme

Country Office

Behind the Municipal Council

PO BOX: 7308 Yaoundé

Only qualified and short-listed candidates will be contacted for relevant tests.