VACANCY ANNOUNCEMENT N°024/CO/CMR/2013

The United Nations World Food Programme is looking for the services of a Logistics Assistant/COMPAS with competencies listed below:

Title: Logistics Assistant/COMPAS

Post Level: SB2

Type of contract: Service Contract

Duration: 1 year renewable

Duty station: Garoua

Date limite de dépôt des dossiers: 31 décembre 2013

Accountabilities: Under the general supervision of the Head of Sub-Office and the technical supervision of the National Logistics/COMPAS Officer based in Yaoundé, the Logistics Assistant/COMPAS will be responsible for the following duties:

General description

In accordance with WFP policies, procedures and guidelines, the incumbent will enter commodity transport, storage, management, processing and other logistical data in COMPAS and produce a variety of reports as requested.

Key tasks and responsibilities

In particular, the incumbent will be perform the following duties:

• Monitor the transportation of commodities from the Douala port to the EDPs and beyond to the beneficiaries
• Monitor the performance of transporters and provide inputs for the renewal of transporters' shortlists and contracts
• Draft and submit LTI to the approval of the direct supervisor prior to the execution of any transport contract
• Ensure best ware house practices, especially that WFP regulations and procedures are totally adhered especially with regards to the reconditioning of damaged cargoes or disposal of spoilt commodities.
• Perform monthly warehouse physical cont/inventory of food and non-food items and coordinate these activities in other distribution points not depending on Garoua Sub-Office.
• Compile data related to the monthly physical inventory to transmit to the Finance Section within the framework of Minimum Monthly Financial Closure(MMC)
• Assist in the elaboration of the monthly pipeline
• In accordance with established procedures, thoroughly check the information recorded in hard-copy documents(WFP waybills) for clarity and correctness.
• Enter data from these documents(WFP waybills) into COMPAS, the WFP's commodity tracking database system.
• As frequently and promptly as required, prepare reports, including consolidated deliveries report(CDR) for each consignment received in WFP central warehouses (EDP).
• Maintain complete and reliable filing systems and archives of food commodities related documents (waybills, reconditionning/loss/distributions reports, transporters contract and invoices, etc.) for swift and easy retrieval 
• Analyze data from WFP's information system(COMPAS) and report any discrepancies or irregularities to the National Logistics Officer.
• Send and receive data transmission as requested to do so by the immediate supervisor.
• When required to do so by the organization, travel occasionally within the area of operations, especially to perform physical inventories in established WFP warehouses(EDPs).
• Further to visits to WFP warehouses:

Timely and accurately report on the quality/quantity of stored commodities

Report on the storage condition and propose solutions for a pest-free environment,

report on and, in consultation with the direct supervisor, take appropriate action for the disposal of spoiled commodities in accordance with WFP rules and the country's legislation.

• Immediately report on any commodity loss discovered further to inventories
• Liaise with the Transport section in Logistics to resolve any queries or discrepancies in records or reports.
• Ensure the proper and correct functionning of the COMPAS Invoicing Module and make statement for payments of transporter's invoice for each consignment dispatched delivered in WFP established warehouses.
• Share knowledge and experience with other staff member and work to foster a team spirit
• Ensure contract work is performed according to the specifications and terms of contracts.
• Perform any related duties requested by the intermediate supervisor,notably administrative and logistics tasks.

Qualifications and Experience

Education: secondary school education, preferably University degree supplemented technical courses/experience in a field related to Logistics/transport activities

Working experience: at least 3 years of professionnal experienc; including a minimum of 2 years in the field of logistics, transport, accounting, operations or any other related field.

Other qualifications:

• Good working knowledge of Microsoft Software applications, particularly MS-Office(Word, Excel, Access, etc.) and integrated management systems (SAP & Oracle)
• Ability to work accurately under time constraints and pressure.
• Good knowledge of humanitarian activities and the UN system

Completed files(Letter of motivation, Curriculum Vitae with reference, Diplomas, etc.) should carry the Post Title on the envelope marked "Confidential" quoting VACANCY ANNOUNCEMENT N°024/CO/CMR/2013.

Applications can be deposited at WFP offices: Douala(Bonanjo, Avenu Ivy, voirie municipal), Garoua(Poumpouré), Bertoua(Kolbikon), and Ngaoundéré(Baladji near the Delegation of Agriculture) or in Yaoundé(opposite the municipal cercle).

Please address the applications to:

Country Director/Representative

World Food Programme

Country Office

Behind the Municipal Council

PO BOX: 7308 Yaoundé

Only qualified and short-listed candidates will be contacted for relevant tests.