JOB ADVERT: Finance Officer P4G

Location: Garoua, NO, CM

Company: Plan International

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for-and respond to -crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
Plan International Cameroon is currently advertising for the position of 01 Finance Officer– Garoua.
This local position.

Purpose

P4G (Plan for Girl) project will address the barriers to girls’ participation in the governance process, including the sensitivity of the government representatives to accept girls’ participation as well as addressing the gaps in availability of sex, age disaggregated data, and evidence backed arguments for girl-led, planning and monitoring.
Finance Officer is responsible for financial operations support function in P4G project. She/he ensures conformity with Plan International reporting requirements and the stringent compliance standards established by the Donors in agreement with Plan for the implementation of P4G project. In addition, she/he will also ensure that all financial entries related to the project are captured in SAP
The Finance Officer is managed directly by the P4G Operations Manager (Finance lead) based in Garoua Program Unit.

Dimensions of the Role

• Business planning processes
• Accounting and treasury.
• Financial reporting and analysis.
• Capacity building.

Accountabilities

• Ensure Timely preparation and submission of periodic financial report with the donor format and requirements.
• Maintain appropriate accounting records in the Accounting software ( SAP)
• Coordinate the payments process of project implementing actors in accordance with agreements signed with Plan International Cameroon.
• Monitors overall project expenses burning rate through monthly Budget Vs Actual analysis and advice the project Management team.
• Ensure that Grant Cost recovery is done effectively each month.
• Work closely with the Project team and Country Finance team to ensure smooth delivery of project financial outputs.
• Maintain regular communication with all project stakeholders (staff, partners) on project financial milestones
• Reinforce the capacities of Implementing partners on financial management & Accounting through regular training and coaching
• Review monthly financial reports of all the partners involved in the implementation of the Project and inform the supervisor on all irregularities found.
• Monitor fund transfer/Justification of funds by the implementing partners.
• Conduct on-site data verification of Plan partners for the validation of expenses.
• Carry out regular field visits to project sites and partners to supervise the implementation of activities on the field and access the internal control systems In place
• Participate in the preparation of grant proposal documents of the project (Budget, Grant agreement…)
• Participate in the elaboration of partners Manual in accordance with contractual terms and donor requirements.
• Review contracts with partners to ensure compliance with terms and conditions of donor agreement.
• Review the Procurement process to ensure compliance Plan procedures and Plan Operation Manual (Cash disbursement, Expenses reports...)
• Ensure the good management of project Bank Accounts.
• Maintain an updated risk register of the project and put in place measures to mitigate risks.
• Participate on the annual external audit and liaise with audit team on site to provide responses to their queries.
• Follow up Finance-related audit recommendations.
• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships
Internal

• Project Operations Manager
• Project Manager ( P4G)
• Country Office Finance team
• Country Office Grant team
• Internal Control Team

External

• Implementing partners of the project
• Bank Account Manager 

Technical expertise, skills and knowledge
Essential

• University degree in Accounting/Finance/Management
• At least 2 years’ experience in a similar role or in grants management
• Fair knowledge of project management
• Good experience and knowledge of accounting and grant funds management regulations and procedures;
• Good experience and knowledge on internal financial controls and procedures.
• Good experience in project reporting requirements and knowledge in financial systems

Desirable

• Good team player (ability to work in a team)
• Proficient in Microsoft applications especially spread sheets (e.g. excel )
• Good communication skills both oral and written
• Ability to work under pressure and deliver to tight deadlines
• Self-starter and innovative
• Fluent in French and English
• Based in Garoua Program Unit located in the North with field visit in the project sites
• Ability to travel to remote areas,
• Follow the security rules in the area

Plan International’s Values in Practice
We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Next step

To apply for this job, kindly click on “Apply “. Your application should include:

• A Covering letter
• A Comprehensive CV including details of three referees, one of whom should be your current or most recent supervisor

Location: Garoua

Closing date: 31/10/2018