JOB ADVERT: Human Resources Assistant

Position: Human Resources Assistant

Supervisor: Director of Management and Operations

Basic Function of Position

Under the supervision of the Director of Management and Operations (DMO), the Human Resources Assistant will facilitate effective staff resourcing through timely recruitment of staff and ensuring comprehensive induction of all new staff to settle into their new role. Coordinates the recruitment process including development and posting of announcements, reviews candidates for minimum qualifications, organizes interview panels, schedules interviews as well as coordinates all personnel actions for Peace Corps Cameroon office in accordance with post-specific and Peace Corps wide policies. The incumbent is also responsible for preparing position descriptions and classifications/evaluations of all positions. S/he will coordinate In and Out processing of locally engaged staff, update personnel policies, prepare various personnel reports, liaise with U.S. embassy Regional Security Office (RSO) and Human Resource (HR) departments as well as Local Labor office, coordinate staff benefits and staff training, and employee development. The incumbent will handle sensitive documents and communications, which require adherence to the strictest standards of confidentiality and professional conduct. S/he may be required to back-up for other Administration and Finance roles.

Salary: Grade: 8, Range 9,602,582 – 16,324,388 FCFA annual basic salary plus additional allowances.

Location: Yaounde, Cameroon                 

Application closes: December 06, 2019

Supervisory role: No

DUTIES AND RESPONSIBILITIES 

• Participate in the documentation of the human resources policy guidelines and ensuring  staff compliance with policy through providing regular sensitization and advisory services to all staff;
• Prepare contract cost estimates for both long term and short term PSCs, ensuring they are accurate, complete and  in accordance with policies, guidelines, and laws; 
• Assists the DMO in preparing the annual budget (Operations Plan)
• Serve as Payroll liaison when there are issues relating to salary and allowances
• Sending advance notifications and reminders to supervisors for Performance Evaluation and guiding them on the use of performance management tools;
• Process personnel actions and supporting documents regarding; within grade increase, resignation, termination and retirement of Personal Services Contractors. Handles such actions with utmost discretion and tact, computing separation payment benefits (severance, retirement benefits) as needed;
• Coordinate Time and Attendance (T&A); maintaining all post-level timekeeping materials, and monitoring all leave forms and balances. Preparing on a quarterly basis an Annual Leave balance to be submitted to HQ;
• Maintain accurate and updated information on PC Cameroon organizational chart and staff communication tree and communicating changes to the staff;
• Maintain personnel files for both current and retired employees and serving as Post’s point person concerning personnel matters;
• Manage in accordance with policies and procedures the employee health benefit system records and review claims presented by contractors;
• Advise senior management and other staff on local labor laws and assisting in managing questions particular to Cameroon’s legal environment.
• Draft vacancy announcement for the DMO clearance and publication. 
• Screen employment applications. To determine and select those that meet the advertised minimum requirements of the position, sending the applications of qualified candidates to the Selecting Committee. 
• Coordinate pre-employment security clearances with U.S. embassy security office for newly hired short and long term PSCs and recertification for current staff.
• Prepare required documents for recruitment prior to employee's entry on duty including employment letter, request for vendor identification, Personal Services Contract, briefing book; 
• Organizing and coordinating orientation and induction program of new hires.
• Perform other duties as  requested by the DMO or Country Director (CD)

Back-Up Responsibilities

• Understands the basic tasks of the Financial Assistant to be able to support this role in his/her absence.

Occasional Money Holder

The HR assistant may be required to courier cash and/or purchase orders to various vendors who furnish supplies and/or services to training sites, or other locations as directed by the Contracting Officer. S/he may also be required to courier cash to PC Trainees or Volunteers. The HR assistant will not be functioning as a procurement or disbursing official l only acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In dealing with vendors, the HR assistant will not exercise any procurement duties concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.

Safety and Security 

SSI 110 Standard Security Requirements: Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.

Required Qualifications: 

Education:  Completion of a University level degree equivalent to Bachelors’ Degree in Human Resources or a related field. Proven quality of and requisite number of years of relevant work experience will be considered in lieu of education. 

Prior Work Experience: 

• At least five years of experience in human resources or related fields. 
• At least three years in an international organization or similar systems is preferred.

Language Proficiency:  Demonstrated English proficiency both oral and written and working knowledge in French.

Knowledge, Skills, and Attitudes:

• At least three years of demonstrated experience in managing employee records, compensation analysis and reporting. 
• Ability to meet deadlines, meticulous work habits, and the highest level of integrity.
• Strong communication and interpersonal skills, conflict management skills, diplomacy and tact with staff, Volunteers, Trainees, community members and members of government 
• Organizational skills, attention to detail and presentation.
• Ability to multitask and prioritize. 
• Proficiency in use of Microsoft Office Suite as well as other web-based applications;
• Ability to work as a team and independently and proactively.
• It is anticipated that at times the duties and deadlines of this position may require the incumbent to work beyond normal working hours.

Application instructions

Submit the following in MS Word or PDF:

1. A cover letter; 
2. Current resume; 
3. At least three professional references. 

Peace Corps Cameroon does not accept documents saved on any cloud format including Google. The file size should not exceed 8MB.

Applications are to be submitted to CM-HR@peacecorps.gov and include only HUMAN RESOURCES ASSISTANT in the subject line.

No telephone calls or personal visits please. Only the documents listed in the application instructions should be submitted including your telephone number by December 06, 2019.  Only candidates selected for an interview will be contacted.