Plan Cameroon is an international Child Centered Community Development Organization with no religious, political or governmental affiliation working in Cameroon since 1996. We promote equal opportunity employment and pay special consideration to female candidates.

Plan is a children's organization with primary concerns on children rights, safety and well being and has in its interest to create safe environments for children with more attention paid to child protection. All employees are therefore expected to comply with our Child protection policy.

Plan Cameroon is looking for a suitable candidate for the position of Administrative Assistant for Biteng Program Unit. The contract is for one year renewable.

Purpose of the role

The Administrative Assistant ensures the timely of materials, supplies and equipment, inventory management, vehicle maintenance and cleanliness of the Program Unit.

Main responsabilities

The Administrative Assistant assists the Administrative Coordinator in the following tasks:

• To ensure the bulk purchasing (twice per year) of vehicles parts, office and sponsorship supplies and materials
• Make the monthly analysis of vehicles and operationnal costs reports
• Ensure the renewal of insurance and vehicle registration
• Prepare the semesterly Physical inventory

Key End Results of Position

• Canvass commonly needed goods and services of the Program Unit;
• Ensures timely canvass of commonly needed goods and services of the Program unit through Drivers to obtain proforma invoices
• Maintain/update lists of prices of commonly used goods and services as well as goods and services providers list yearly in accordance with Administrative Coordinator
• Provides logistical support to program Unit staff meetings and training
• Arranges and coordinates logistic and accomodation requirements of Program Unit including mettings in communities
• Provides the Program Unit in warehousing and other logistical support
• Checks, monitor and maintain accurate stock cards daily for all supplies/stocks in the stockroom
• Prepares accurate delivery receipt after receipt of supplies/materials and issues based on approved requisition and prepares standard office forms for deliveries
• Performs the monthly physical count of inventories
• Arranges daily mail/correspondence with other work units for deliveries/distribution
• Manages the operation and maintenance of Program Unit.

Skills and Behaviours Required to Achieve Role's Objectives

Skills

• Time management skills
• Planning and organisation skills
• Computer skills
• Ability to establish and maintain effective relationship with those contacted in the course of work

Behaviours

• Be proactive
• Team Oriented
• Results Focus

Qualification and Experience

• University Degree or two years University Certificate (ie. BTS, DEUG)
• At least 2 years experience of purchasing, maintaining inventories and materials
• computer literate
• Ability to use general office equipment such photocopiers, printers, etc.

Physical Environment and Demands: Typical office environment

Travel requirements: The incumbent is located at Program Unit Office

Application Procedure

All applications should include:

1. Cover letter;
2. Comprehensive CV;

Interested applicants should submit their applications no later that October 22nd, 2013 at 17 o'clock preferably in soft copies and by e-mail to the address: Plan-Cameroon.jobvacancies@plan-international.org with a subject title:" Application for Administrative Assistant Biteng PU".

Female candidates are particularly encouraged to apply.

Only shortlisted candidatures shall be contacted. The candidate finally selected should comply with the United Nations Convention on Child Rights applied in the Organization.

NB: No application shall be admitted after the closing hour mentioned below.