JOB ADVERT: Secretary

HR & SYSTEMS LTD is looking for a competent secretary for one of his client of a financial institution and company with the following criteria

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Booking rooms and conference facilities;
• Using content management systems to maintain and update websites and internal databases;
• Attending meetings, taking minutes and keeping notes;
• Managing and maintaining budgets, as well as invoicing;
• Liaising with staff in other departments and with external contacts;
• Ordering and maintaining stationery and equipment;
• Sorting and distributing incoming post and organising and sending outgoing post;
• Liaising with colleagues and external contacts to book travel and accommodation;
• Organising and storing paperwork, documents and computer-based information;
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
• Manipulating statistical data;
• Arranging both in-house and external events.

Qualifications Required 

• BAC+2 / HND in secretariat studies
• Must have mastery in mathematics
• must be bilingual i.e. English and French
• Must be a computer literate

Interested persons should send their CV through the following links: cv@hrnsytems.com