Job Advert: HR & Administrative Assistant

We are looking for an HR administrative assistant to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating HR database and processing employee’s requests.

HR & Administrative Assistant Job Duties

Our HR administrative assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.

Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.

1. Maintain employee records (soft and hard copies)
2. Update HR databases (e.g. new hires, separations, vacation and sick leaves).
3. Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.
4. Prepare paperwork for HR policies and procedures.
5. Process employees’ requests and provide relevant information.
6. Coordinate HR projects, meetings and training seminars.
7. Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes.
8. Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review.
9. Updates job knowledge by participating in educational opportunities; reading professional publications.
10. Manage the department’s telephone center and address queries accordingly
11. Prepare reports and presentations for internal communications
12. Provide orientations for new employees by sharing onboarding packages and explaining company policies
13. Answering employee questions
14. Processing incoming mail
15. Creating and distributing documents
16. Setting appointments and arranging meetings
17. Maintaining calendars of HR management team
18. Compiling reports and spreadsheets and preparing spreadsheets
19. Participating in recruitment efforts
20. Posting job ads and organizing resumes and job applications
21. Scheduling job interviews and assisting in interview process
22. Collecting employment and tax information
23. Preparing news employee files

HR & Administrative Assistant Skills and Qualifications:

• Proven work experience as an HR administrative assistant
• Hand on experience with HR software, like HRIS or HRMS
• PC literacy and experience with MS Office applications
• Knowledge of labor legislation
• Excellent organizational and time-management skills
• Teamwork skills,
• Orienting Employees,
• Interviewing Skills, Professionalism,
• Supply Management.
• Fluent, written and spoken, in French & English
• BS degree in Human Resources or relevant field

Comment Postuler

A complete CV & covert letter in English to reccm@yoomee.cm