OFFRE D'EMPLOI: PROCUREMENT ASSISTANT

The International rescue Committee, Cameroon Program is seeking

Position : Procurement Assistant

Program: Supply Chain

Location : Buéa

Type of Contrat : Short term Limited Contrat

Duration: 4 Month (with renewal option)

Start date : 1st September 2018

1. PURPOSE OF THE JOB:

The Procurement Assistant based in Buéa and reporting to the Supply Chain officer, supports and process to all of the procurement activities for the Buéa Office. The position is critical to the success of the project and as such should deliver a high quality product in the shortest amount of time possible in a completely transparent and accountable way.

2. SPECIFIC RESPONSIBILITIES

• Establish and maintain systems that allow the free and easy receipt of all procurement request, these request should be logged therefore enabling him/her self to track the overall procurement lead time. His/her supervisor will then monitor this time to ensure that the IRC procurement policies are filled out following the requirement of the correct paper work.
• Gaining the required number of quotations/bids according to the IRC Procurement Procedures. This should be achieved quickly and then presented to the requesting manager in a professional manner by recommending the successful bid.
• Identifying potential vendors/suppliers with required market necessities of IRC in his/her region and establishing an accountable and transparent system of business on behalf of IRC by strictly following IRC vendor relationship as indicated in Supply Chain SOP
• Coordinate and arrange the prompt delivery of purchased goods to IRC Buéa warehouse once the goods or services are delivered to identified IRC locations accompanied by delivery report or waybill, Procurement Assistant no longer has responsibility for the goods and services.
• Cooperates with the Finance Department to ensure prompt and correct invoice indicate payments are achieved. Create and maintain a full database of vendors used by IRC in his/her region. It should indicate what products or services the vendor provides and what quantities and qualities to achieve the highest quality of products required according to descriptions indicated on Purchase Request from requesting Programs/Officers
• Process only PRs raised according to the procurement plan or else request review and amendment of the plan before proceeding further.
• Receive and process PR (purchase request) according to BvA system and follow all due process accordingly
• Create and maintain a complete and accountable procurement filling system.
• Perform other responsible related duties as required or requested by Supervisor.

3. QUALIFICATIONS:

Education (Knowledge) Higher

• Education background and experience in purchasing or resource management

• Previous experience working within the management team of a large organization preferable INGO

Skills and Abilities:

• Ability to organize task, provide supervision to Junior procurement team and identify priorities. Must have strong organizational diplomacy and communications skills; proven computer literacy (Microsoft words and excel)
• Honest, responsible and in good physical condition to meet the demands of job.
• Good command in spoken and written in English and Pidgin-English
• French is an asset

How To Apply

Applicants are requested to send their submissions to: IRC2CM.Recruit@rescue.org With subject line: “PROCUREMENT ASSISTANT” by august 27^th, 2018 at 5PM

Applications must include:

• Cover letter, (one page)
• CV,

The International Rescue Committee is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. Only selected applications will be contacted.