NOTICE OF PUBLICATION IN INTERNAL/EXTERNAL N°033/2015

Position Title: Assistant Supply Officer

Position N°: 10024114

Position Location: Yaoundé

Duration: One Year(with possible extension)

Start date: Immediately

Position Grade: NOA

Deadline for submission on nominations: 15 July 2015

RESPONSABILITIES

Under the direct supervision of the Supply Officer of the office in Yaounde, the incumbent will be assumed of the following functions:

• Prepare plans for delivery of relief items according to operational needs.
• Apply UNHCR's procurement strategy when planning for purchase of important commodities and services
• Identify partners for supply chain projects based on  objectives, priorities, strengths and resources of the implementing partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
• Ensure timely customs clearance of consignments and manage storage of goods according to "best practices" and UNHCR rules and regulations.
• Maintain an efficient system for the release, distribution and redeployment of goods.
• Coordinate transportation and distribution of relief items.
• Maintain accurate  and comprehensive records on logistical activities and provide timely reports and  updates both periodically and on request.
• Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
• Through regular physical verification of PPE establish their status.
• Propose old and obsolete PPE for disposal and plan for arrival of replacement items.
• Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
• Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and prepare proposals for award of contracts to the Committee on Contracts.
• Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence.
• Monitor the manufacture/transport of ordered goods to ensure timely delivery.
• Analyse matters relating to procurement activities, and deliver information on all procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
• Implement effective asset and fleet management that regulatory monitors the asset/fleet pool, saves coast and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment(PPE), and organisation of the physical verification of PPE.
• Ensure that PPE agreements are properly issued and signed. Ensure proper preparation of disposal forms and cases for the Asset Management Board. Organise the disposal of PPE according to Asset Management Board decisions.
• Provides asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
• Analyse the quality of commodities and services delivered in relations to the needs on the location and established quality standards. Establish a local quality assurance process.
• Adapt local supply chain structures to be consistent with the operational needs. Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.
• Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
• Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
• Any other responsibility deemed necessary or as delegated by the Head of Supply Management Service in order to meet the level of service requires by the organisation.
• Performs other duties as required.

REQUIRED COMPETENCIES

• University degree in Business Administration, Engineering, Logistics, Mathematics or related field.
• Minimun 2 years of relevant professional experience.
• Knowledge of computer applications from MS Office(Word, Excel, PowerPoint)
• Fluency in English with working knowledge of another relevant UN language...

For National Officer positions, very good knowledge of local language and local institutions is essential.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Completion on UNHCR Supply Chain Learning Programme and other UN supply related training.
• Knowledge and experience of People-Soft/MSRP Supply Applications,
• Completion of Fritz  Institute Certificate in Humanitarian Logistics(CHL)..

ELIGIBILITY

The internal candidates are the members of the staff of general services currently in service, who have been appointed by the CA process and have an appointment of indefinite duration or determined. Interested staff members should consult the Policy and procedures of UNHCR on the assignments of the locally recruited staff(PPAL).

External candidates must be legally present in Cameroon at the time of the request and of the recruitement.

DEADLINE FOR SUBMISSION OF NOMINATIONS: 15 July 2015.

The application file of candidates should contain:

• A letter of motivation signed
• A Personal History Form (P. 11) and/or the factsheet,
• A certificate of nationality
• A certified copy of the diploma
• The names and addresses of three persons of references.

NB: For external candidates, a Personal History (P. 11)(see on the site www.unhcr.org/recruit/p11new.doc)

If you want to be considered(es) for this vacancy notice position, remove your folder under closed enveloppe in the post bod of the UNHCR no 7077 Yaounde / Cameroon with mention "candidacy for the position no. 10024114 of Assistant Supply Officer to the attention of the Representative, UNHCR Representation in Cameroon, Neighborhood Bastos, 1,778 stree behind the Residence of the Ambassador of Nigeria, at the latest by 15/07/2015.

Only selected candidates will be notified for the tests.

Applications received after the deadline date of pulication will not be accepted.

IMPORTANT

• Only selected candidates will be called for a written test and an interview.
• The candidates must be of Cameroonian nationality.
• The requests received without the mention "candidacy for the position no. 10024114 of Assistant Supply Officer" and/or after the deadline for the closure of the post will not be accepted.
• The women candidates are strongly encouraged.