UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES

Yaoundé / Cameroun

NOTICE OF PUBLICATION IN INTERNAL/EXTERNAL N°012/2015

Position Title : Snr Human Resources Assistant (GL5)

Position No : 10022790

Position Location : Yaoundé

Start date : Immediately

Duration : one year (with possible extention) 

Deadline for submission of nominations : 12 january 2016

RESPONSABILITIES

Under the direct supervision of the Human Resources Officer of the office in Yaoundé, the incumbent will be assumed of the following functions :

• Assist in the recruitment, assignment and reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
• Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.
• Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
• Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
• Assist with shipment of their personal effects in coordination with the logistics section.
• Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
• Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
• Initiate routine correspondence on HR matters for the authorizing officer’s approval. 
• Perform other duties as required.

REQUIRED COMPETENCIES

• Completion of secondary education with certificates in secretarial and administrative training.
• Minimum 5 years of previous relevant work experience.
• Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
• Fluency in English and working knowledge of another relevant UN language or local language.

DESIRABLE QUALIFICATION & COMPETENCIES

• Working knowledge of other UN language(s).
• Field experience with UNHCR and/or with other humanitarian organizations is an asset. 
• High IT affinity and working experience of PeopleSoft/MSRP.

ELIGIBILITY

The internal candidates are the members of the staff of general services currently in service, who have been appointed by the CA process and have an appointment of indefinite duration or determined. Interested staff members should consult the Policy and procedures of the UNHCR on the assignment of the locally recruited staff (PPAL).

External candidates must be legally present in Cameroon at the time of the request and of the recruitment

DEADLINE FOR SUBMISSION OF NOMINATIONS : 12 January 2016

The application file of candidates should contain :

• A letter of motivation signed
• A Personal History Form (P. 11) and/or the factsheet, 
• A certificate of nationality
• A certified copy of the diploma
•  The names and addresses of three persons of references

NB : For external candidates, a personal History (P.11) (see on the site www.unhcr.org /recruit/p11new.doc) 

• If you want to be considered for this vacancy notice position, remove your folder under closed envelope in the post box of the UNHCR no. 7077 Yaounde/ Cameroon with mention “candidacy for the position no. 10022790 of Snr Human Resources Assistant” to the attention of the Representative, UNHCR Representation in Cameroon, Neighborhood bastos, 1,778 street behind the Residence of the Ambassador of Nigeria, at the latest by 12/01/2016.
• Only selected candidates will be called for a written test and an interview.
• Applications received after the deadline date of publication will not be accepted.